# EVP Artificial Intelligence Innovation Program (AIIP) # EVP Artificial Intelligence Innovation Program (AIIP) Programs & initiatives [ Submit a proposal arrow\_circle\_right ](https://harvard.az1.qualtrics.com/jfe/form/SV_3ZXZKAkgLtqwtP8) ![2019 Harvard University IT Summit](/sites/g/files/omnuum10811/files/styles/hwp_21_9__1920x825/public/2025-05/2019%20IT%20Summit%20-%20Photo%20by%20Michelle%20Jay.jpeg?itok=EF0wQ5U3) ## Contents - [Overview](#overview) - [Program details](#details) - [Key dates and timing](#dates) - [Office hours](<#office hours>) - [First round pilots](#pilots) ## Overview The Executive Vice President (EVP) Artificial Intelligence Innovation Program (AIIP) is intended to encourage the exploration of generative AI to **improve** **operational efficiency** and **administrative systems and processes**. The AIIP is an inclusive approach to innovation—soliciting proposals directly from EVP staff—and is designed to foster creativity and collaboration among our respective Units’ teams. ## Program Details Staff are invited to [submit a proposal](https://harvard.az1.qualtrics.com/jfe/form/SV_3ZXZKAkgLtqwtP8) about an identified AI-related innovation opportunity. Selected proposals will receive: - Access end-user AI tools such as AI Sandbox and ChatGPT Edu, development tools including OpenAI Codex and Claude Code, and AI providers including AWS, OpenAI, and Google. - Connect with HUIT and CADM experts and practitioners to shape your proposal and accelerate development of your pilot solution. - Up to $15,000 in funding for a 6-month experiment or pilot. - An opportunity to showcase key learnings and AI innovations to administrative leadership. More information on the EVP-AIIP Round 1 pilots can be found [here](https://www.huit.harvard.edu/news/evp-aiip-program-pilots-conclude-valuable-learnings-application-ai). ## Key dates and timing - **February 6:** [Proposal submission opens](https://harvard.az1.qualtrics.com/jfe/form/SV_3ZXZKAkgLtqwtP8) to EVP areas. - **March 20:** Proposal submissions close for review by submission committee; submissions will be prioritized based on alignment to themes identified by the University Generative AI Administration and Operations Committee. - **April:** Proposal groups pitch their idea to select members of the Office of the EVP and awards announced for selected proposals. - **May - October:** Experimentation with assistance from HUIT. - **November:** Teams share project outcomes and learning with sponsors. For any **questions** or **assistance** in refining proposal ideas, please contact [evp\_aiip@harvard.edu](mailto:evp_aiip@harvard.edu). ## Office hours [### DAS Office hours ](/event/das-office-hours-0?occ_id=32)Jun. 19 - Jun 26, 2026 | 10:00AM - 11:00AM EDT Virtual [### EVP Artificial Intelligence Innovation Program (AIIP) office hours ](/event/evp-artificial-intelligence-innovation-program-aiip-office-hours-0?occ_id=21)June 24, 2026 | 11:30AM EDT Virtual [### Project Delivery Forum - Build a Bot Workshop ](/event/project-delivery-forum-build-bot-workshop?occ_id=0)June 24, 2026 | 1:00PM - 2:00PM EDT In Person [### SharePoint office hours ](/event/sharepoint-office-hours?occ_id=13)June 25, 2026 | 1:00PM - 2:00PM EDT Virtual [### Webex Calling Softphone office hours ](/event/webex-calling-softphone-office-hours-3?occ_id=4)June 25, 2026 | 3:00PM - 3:30PM EDT | Zoom Virtual [### DAS Office hours ](/event/das-office-hours-0?occ_id=33)Jun. 26 - Jul 3, 2026 | 10:00AM - 11:00AM EDT Virtual [### EVP Artificial Intelligence Innovation Program (AIIP) office hours ](/event/evp-artificial-intelligence-innovation-program-aiip-office-hours?occ_id=22)June 29, 2026 | 11:30AM EDT Virtual [### HarvardKey Authentication and Authorization office hours ](/event/harvardkey-authentication-and-authorization-office-hours?occ_id=36)June 30, 2026 | 1:00PM - 2:00PM EDT Virtual [### IT Observability office hours ](/event/it-observability-office-hours?occ_id=42)June 30, 2026 | 2:05PM - 2:55PM EDT Virtual [### EVP Artificial Intelligence Innovation Program (AIIP) office hours ](/event/evp-artificial-intelligence-innovation-program-aiip-office-hours-0?occ_id=22)July 1, 2026 | 11:30AM EDT Virtual [### SharePoint office hours ](/event/sharepoint-office-hours?occ_id=14)July 2, 2026 | 1:00PM - 2:00PM EDT Virtual [### DAS Office hours ](/event/das-office-hours-0?occ_id=34)Jul. 3 - Jul 10, 2026 | 10:00AM - 11:00AM EDT Virtual [### EVP Artificial Intelligence Innovation Program (AIIP) office hours ](/event/evp-artificial-intelligence-innovation-program-aiip-office-hours?occ_id=23)July 6, 2026 | 11:30AM EDT Virtual [### HarvardKey Authentication and Authorization office hours ](/event/harvardkey-authentication-and-authorization-office-hours?occ_id=37)July 7, 2026 | 1:00PM - 2:00PM EDT Virtual ## First round pilots (2025) ### AI for Administrative Learning Resources - Leverage AI to create draft training content for sponsored research topics at Harvard, significantly reducing SMEs' development time. - Increase efficiency, accelerating content delivery while reducing non-compliance risks and audit exposure. ### AI-TIES (Targeted Information Extraction and Summarization) - Use generative AI to automate information extraction and create task-specific summaries, improving efficiency and demonstrating AI's ability to filter pertinent content. - Aim for precise information extraction and summarization, lessening manual distillation effort. ### HUHS FirstAIde - Develop an AI chatbot for Harvard University Health Services (HUHS) customer support staff, offering digital health plan services and integrating AI for scaled customer service and improved response times. - Improve customer service by providing faster, precise responses and increasing operational efficiencies, serving as a learning tool for Member Services staff. ### Improving Reunion Customer Service with AI - Employ AI tools for email review and triage in Alumni Affairs & Development areas across campus, streamlining large volume email processing. - Save staff time, enhance efficiency in handling requests and feedback, and provide effective support in donor-related tasks. ### Productivity, Risk-Mitigation, and Efficiency through AI-Assisted Contract Drafting - Utilize AI for contract drafting and analysis at the Office of Contract Management (OCM), enabling faster and more reliable self-generated drafts and risk assessments. - Enhance OCM’s efficiency and effectiveness in contract review and negotiation, reducing risks and achieving savings. ### ServiceRightNow - Use AI, particularly ChatGPT, to automate routine service ticket tasks, focusing human expertise on complex issues. - Expect a significant reduction in workload, assessed through fewer tickets, quicker response times, and improved customer satisfaction. ### Use of AI in Streamlining Data Use Agreements​ - Apply AI to streamline processing of Data Use Agreements (DUAs), focusing on identifying standard language exceptions to expedite the review process. - Realize a substantial decrease in initial review time, easing the burden on reviewers and negotiators handling complex negotiations. ### Using AI to Enhance the HR Policy Creation and Review Processes​ - Implement AI to analyze data and improve HR policy creation and review at Harvard, focusing on searchability, accuracy, consistency, relevance, accessibility, or inclusivity. - Result in a more accessible, organized policy library, facilitating strategic focus for workforce policy leadership.